What Makes a Good Quality Videoconferencing System?

Videoconferencing is a great way to conduct meetings on the fly, whether holding one-on-one meetings or hosting a full-boardroom meeting. However, there are some important factors to consider when purchasing videoconferencing equipment. Make sure, for instance, that the picture and sound quality are sufficient to be heard clearly, like Neat. If you need to record and transcribe a meeting, you’ll want to find high-quality videoconferencing equipment that can provide crystal-clear pictures and sound.

Simple to Operate

Video conferencing is an easy way to communicate with others in your organization. Most videoconferencing systems use high-speed broadband Internet and VoIP technology to make the calls. However, some video conferencing systems also work over LANs and ISDNs. A camera and microphone produce video signals. The amplitudes of the video signals represent brightness and depth. A video codec is used to compress and decompress this data before it is sent across the network.

There are many video conferencing solutions available on the market today. However, not all of them are created equal. The best video conferencing systems are easy to operate, intelligent, scalable, and secure.

Video conferencing systems allow participants to collaborate in real-time on documents. This eliminates the need for long email chains, lost messages, and in-document comments. Video conferencing systems also eliminate version control issues. They help increase employee satisfaction and reduce real estate costs.

Easy to Record

Easy-to-record videoconferencing systems allow you to capture a meeting with the click of a button. You can choose to record selected users or the entire conference. Then, you can share the recording with the world.

It can save you time and money. You can use your recordings to educate new employees. For example, if a new writer joins the team, they can watch the recording and ask questions. Recording the conference will also be useful for reference purposes. You’ll be able to keep a record of important discussions and make sure every task gets noticed.

You should also check the software and services that are available. Try the free versions and test them out. Getting a trial version of video conferencing software is worth seeing if it will work with your team’s needs.


A good video conferencing system costs around $100 per user or a little more, depending on your desired features. The more elaborate the system, the more expensive it can be. But getting a good kit that will serve you for years is worth it. Some companies go all-out and purchase a complete conference room system, complete with remote-control cameras, whiteboards, and other premium accessories.

The price of a good video conferencing system is often based on the number of users and how many meetings you hold each month. If you only need to hold meetings with one or two people, then desktop video conferencing software will work well. The price of a desktop solution will range from $24 to $79 per user per month.

The cost of video conferencing equipment varies greatly, but generally, it ranges from under $100 for a simple webcam setup to upwards of $2399 for an integrated telepresence solution. Most meeting room equipment is sold as an upfront purchase, but you’ll usually use it monthly and pay between $100 and $300 per room.